Any operator intending to do business in exporting meat to Japan needs to obtain a relevant permit. Before delivery, the exporter should complete and send an import notification. The notification should be provided in English or Japanese. The notification file can be found here: https://www.mhlw.go.jp/english/topics/importedfoods/dl/1-3.pdf
This document should contain all the data necessary to identify the supplier, producer, processor, logistical unit of the product sent and the product itself.
Each importer of food for business use should notify the Minister of Health, Labour and Social Welfare. It is not possible to import food products without proper notification. The “Notification Form for Importation of Foods, etc.” should be submitted to the Quarantine Station at the designated port of reception of the goods. The full list of possible reception points with the list of contacts can be found here: https://www.mhlw.go.jp/english/topics/importedfoods/1-2.html
It is recommended that, in addition to sending the notification, the exporter should contact the station at the reception point by phone. This can speed up the process considerably and reduce the risk of cargo being turned back at the port to a minimum.
The notification may be sent by post or electronically.In the case of electronic communication, an account has to be created in the MHWL system. The inspection website and the results of its work in the scope of control of food imports into Japan can be found at https://www.mhlw.go.jp/english/topics/importedfoods/